A respected law firm based in Los Angeles is currently seeking a Receptionist who will be the first point of contact for clients, visitors, and team members. This role is integral to creating a welcoming environment and ensuring the smooth operation of the office. The Receptionist is responsible for managing the front desk and providing administrative support to the office. This individual will handle a variety of tasks, including greeting visitors, managing calls, scheduling meetings, and maintaining office organization. The ideal candidate will be professional, organized, and proactive in ensuring a positive experience for all who interact with the firm.
This is a fully on-site position with work hours from 8:30 AM to 5:00 PM, Monday through Friday.
Key Responsibilities:
- Greet clients, visitors, and staff with professionalism and a pleasant demeanor.
- Answer and direct incoming calls promptly and courteously.
- Handle incoming Employee Relations Consortium (ERC) calls with professionalism and attention to detail. Gather key information from callers and ensure the inquiry is properly routed and documented.
- Order monthly lunches as needed, ensuring dietary preferences an delivery logistics are accounted for.
- Manage the reception area to ensure it is organized and presentable.
- Maintain company telephone directory.
- Schedule and coordinate conference rooms, meetings, and appointments.
- Handle incoming and outgoing mail, packages, and deliveries.
- Process parking validations and assist visitors with any logistical needs.
- Assist the Office Manager with light administrative duties as assigned.
Qualifications:
- Previous experience as a receptionist, administrative assistant, or similar role (law firm experience is a plus).
- Excellent communication and interpersonal skills.
- Strong organizational abilities and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to multitask and work efficiently in a busy environment.
- Professional appearance and demeanor.
