Respected and established law firm is seeking a detail-oriented and highly organized Accounts Payable Specialist to join their finance team. This position is responsible for processing firm invoices, managing vendor payments, maintaining accurate financial records, and ensuring compliance with firm policies and accounting procedures. The ideal candidate will have prior accounts payable experience, preferably within a law firm or professional services environment, and possess strong communication and problem-solving skills.
Essential Duties and Responsibilities
- Review, code, and process vendor invoices accurately and timely
- Process weekly check runs, ACH payments, and wire transfers
- Reconcile vendor statements and resolve billing discrepancies
- Maintain vendor files, W-9s, and payment records
- Coordinate invoice approvals with attorneys, administrators, and department managers
- Ensure compliance with firm accounting policies and client billing guidelines
- Assist with month-end closing and accounts payable reconciliations
- Monitor expense reimbursements and corporate credit card transactions
- Respond to vendor inquiries in a professional and timely manner
- Maintain confidentiality of financial and firm information at all times
- Perform other accounting and administrative duties as assigned
- Work with the Director of Finance to streamline and automate Accounts Payable processes
- Ensure client-related invoices are paid only when payment has been received from firm clients
Qualifications
- Bachelor’s degree in Accounting, Finance, or related field preferred
- Minimum of 1-3years of accounts payable experience, preferably in a law firm or professional services setting
- Strong understanding of accounting principles and accounts payable processes
- Proficiency in Microsoft Office, particularly Excel
- Excellent organizational skills and attention to detail
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Strong interpersonal and communication skills
- Ability to handle confidential information with discretion
- Preferred Skills: experience with Aderant or comparable legal accounting software; knowledge of legal industry expense practices
- Hybrid work environment offered (3 days per week in office)
