Payroll Supervisor - Chatsworth


Payroll Supervisor needed for a prominent & growing non-profit’s headquarters, based in Chatsworth, CA.  Payroll Supervisor is responsible for the oversight of the agencies payroll processing and various accounting functions. Responsibilities include supervision of the payroll staff and acting as backup for the Accounting Manager as needed.

 Essential Duties & Responsibilities:

  • Supervise, support, and provide guidance to Payroll staff to ensure accurate and timely processing of bi-monthly payroll. Prepare and review reports filed with EDD, IRS and other governmental entities related to payroll.

  • Administer worker’s compensation including calculating annual amount for agencies budget, perform mid-year analysis and coordinate the annual audit with the insurance company auditors.

  • Supervise Payroll staff member’s work including oversight of monthly benefit reconciliations and transfer of funds to retirement accounts, plus daily cash management.

  • Oversee preparation and review of journal entries for payroll funding, payroll taxes, garnishment payments and reclassifications as needed. Reconcile payroll tax and garnishment liability accounts to the general ledger.

  • Work efficiently with payroll system vendor to resolve any payroll related issues in a timely manner, ensuring accurate payroll processing.

  • Oversee maintenance of employee payroll allocations in payroll system; prepare monthly allocations of expenses to contracts in accordance with the agencies Cost Allocation plan. Work with Grant Accountants on the process of gathering and updating information in the cost allocation models and accounting system.

  • Support Human Resources and CFO in administering company retirement plans and other employee benefits.

  • Oversee management of Employee Self Service requests for W-4 updates and direct deposit changes. Provide guidance and instructions to employees in the submission of self service requests accordingly.

 Qualified Payroll Supervisors will have:

  • Bachelor’s degree in Accounting or related field. C.P.A. or M.B.A a plus.

  • 5+ years of work experience in payroll accounting, preferably in nonprofit organization. Working knowledge of Generally Accepted Accounting Principles.

  • Strong preference for knowledge of government funding grant reporting, requirements and OMB Circulars.

  • Payroll processing and reporting experience of a minimum of 500 employees is highly desirable. 1-2 years of supervisory experience preferred.

  • Strong computer skills, including intermediate knowledge of Excel and Word; proficient in all other Microsoft Office applications (Outlook, etc.).

  • General experience with computerized accounting system

  • Working knowledge of SAGE (previously MIP) 100 Fund accounting and Ultipro Human Resource and Payroll software a plus.

  • Demonstrated ability to establish and maintain effective, cooperative, and diplomatic working relationships with colleagues, supervisors, external contacts with funding sources, and the public.

  • Strong analytical and problem solving skills. Attention to details and strong organizational skills are essential.