IP Litigation Secretary - Beverly Hills


Experienced Litigation Secretary needed for a large international law firm to join their Intellectual Property (Trademarks) Department in their Beverly Hills office. These positions will be part of the  team of attorneys, paralegals and support staff providing a high level of service to a combination of several timekeepers which may include Partners, Counsel, Associates, Team Attorneys and Patent Agents.

Specific Legal Secretary duties include:

  • Draft and/or proofread various documents and forms, including correspondence, pleadings, discovery and review pre-bills/finalize billing invoices;

  • check documents for formatting, spelling and grammar conform pleadings and discovery to comply with local rules, both state and federal

  • edit, file and distribute final documents; must have knowledge of the primary phases of litigation and the documents that not only form a case’s inception but those essential in the stages of discovery, law and motion, trial or mediation and/or settlement, and the local rules that govern them for compliance, formatively and substantially.

  • e-Filing or manual filing with State, Federal and Appellate Courts, including USPTO/TTAB; knowledge of filing TROs and preliminary injunctions a plus. Generation of Table of Contents and Table of Authorities; assist with trial preparation.

  • Run conflicts independently, prepare engagement letters, submit new clients and new matters to Conflicts and New Business Intake. Set up and maintain firm active files and manage disposition of closed files. File and locate correspondence, pleadings and other documentation in an accurate and timely manner; familiarity with electronic records governance management a plus.

  • Manage and coordinate calendar, schedules and travel arrangement for attorneys; draft and complete expense reports for partners and/or counsel; Schedule and coordinate conference calls, meetings, depositions, and hearings for attorneys and clients. Notify attorneys of client accrual deadlines, including monthly and quarterly budget deadlines; data entry of time for attorneys in Intapp.

Qualified Legal Secretary candidates will have:

  • Minimum of 5+ years of solid litigation experience as a legal secretary (preferably with a mid to large law firm), with strong knowledge and background in the primary phases of litigation and the documents that not only form a case’s inception but those essential in the stages of discovery, law and motion, trial or mediation and/or settlement, and the local rules that govern them for compliance, formatively and substantially.

  • Strong editing and proofreading abilities, and attention to detail.  Must have knowledge of state, federal, and appellate court rules, general court procedures and practices and experience with filing/e-filing procedures, rules and requirements.

  • Ability to interface with partners, associates, clients, vendors, directors, managers and staff, and establish working relationships throughout operational groups.

  • Strong written and oral communication skills.

  • Ability to manage time, multitask effectively and display a team player attitude.

  • Ability to accurately type 60 wpm.

  • Familiar with litigation docketing/calendaring systems, preferably Compulaw.

  • Highly proficient with Microsoft Office Suite and Adobe.

  • Knowledge of FIP, Pacer, Westlaw, iManage or similar programs a plus.

  • Prior experience supporting IP Litigation attorneys a plus, but not required.